Frequently Asked Questions
  • Do I need an access pass during build up and breakdown?

  • Yes, during the building and dismantling periods (Sunday 6th, Monday 7th & Thursday 10th of October 2019), access passes provided by RAI Amsterdam are mandatory to enter the exhibition halls. Click here to register --> if this url does not work, please refer to the RAI webshop and navigate to 'Access and safety' and then to 'Safety first'.

    Please note:
    • After registration you will receive a voucher with which you need to collect your access pass. Passes can be collected at the P9 Loge at RAI Amsterdam, and by using the Scan & Go machines at loading doors 1.2, 4.18, 5.13 and 6.4

    • This access pass is only valid during building and dismantling hours, it does not grant access to Offshore Energy Exhibition & Conference.

    If you forget to register for an access pass, you may still obtain one from the Hospitality Crew Centre. The Hospitality Crew Centre is located at the P3 Loge on the left side of the RAI building.

    RAI Hospitality Crew Centre can be reached by telephone +31 (0) 549 2229 or +31 (0) 20 549 2329 or by e-mail: hospitalitycrewcentre@rai.nl

    More information about access passes and a safe working environment can be found in the RAI webshop, which can be accessed through our Exhibitors Portal.


  • Where are the Scan & Go locations? Where can I pick up my access pass during build-up and breakdown?

  • The Scan & Go locations for access passes are located at the P9 Loge at RAI Amsterdam. You can also use the Scan & Go machines at loading doors 1.2, 4.18, 5.13 and 6.4.

    Please note these access passes are only valid during building and dismantling hours, they do not grant access to Offshore Energy Exhibition & Conference.
  • Where is the Hospitality Crew Centre?

  • The RAI Hospitality Crew Centre is located in the parking complex for P1/P2/P3. If you need to deliver something to the HCC, you can access the complex at P6. Click here for a map.

    The Hospitality Crew Centre can be reached by telephone +31 (0)549-2229 / +31 (0)20-5492329 or e-mail: hospitalitycrewcentre@rai.nl


  • Can I buy a helmet at the venue?

  • >> Do I have to wear a helmet?

    In case you don't have a helmet in your possession, you can buy them at the RAI Hospitality Crew Centre (HCC). There are several options:

    • Buy a package deal consisting the helmet and shoes;
    • Buy only the helmet or the shoes;
    • Rent only the shoes.

  • Can I buy safety shoes at the venue?

  • >> Do I have to wear safety shoes?

    In case you don't have safety shoes in your possession, you can buy them at the RAI Hospitality Crew Centre (HCC). There are several options:

    • Buy a package deal consisting the helmet and shoes;
    • Buy only the helmet or the shoes;
    • Rent only the shoes.

  • Where are the elevators located?

  • More information will be announced shortly. For a map of the cargo doors at the venue, please click here.
  • How do I reach the exhibition hall? / How is the hall accessible?

  • Hall 1 - three passageways:
    • East side: door 1.1 - 3.80m (h) x 4.10m (w)
    • East side: door 1.2 - 3.80m (h) x 4.10m (w)
    • West side: door 1.19 - 8.00m (h) x 6.80m (w)

    Hall 2 - one passageway

    • Door 2.7 - 3.75m (h) x 6.90m (w)

    Hall 3: more information will be announced shortly.

    For a map of the cargo doors at the venue, please click here.


    Read more
  • Do I have to wear a helmet?

  • During construction and dismantling hours for custom made stands, everyone is obligated to wear safety shoes and a helmet when the red lights in the venue are flashing.

    If you want to enter the exhibition halls on Sunday 6th and Thursday 10th of October 2019 and do not have personal protective equipment yourself, you can purchase or rent it in the RAI webshop or at the RAI Hospitality Crew Centre on-site.


  • Do I have to wear safety shoes?

  • During construction and dismantling hours for custom made stands, everyone is obligated to wear safety shoes and a helmet when the red lights in the venue are flashing.

    If you want to enter the exhibition halls on Sunday 6th and Thursday 10th of October 2019 and do not have personal protective equipment yourself, you can purchase or rent it in the RAI webshop or at the RAI Hospitality Crew Centre on-site.


  • What are the stand construction hours?

  • Full-service stands (full-service package)

    The set up times for full-service package stands are:
    • Monday 7 October 2019 | 9:00 - 18:00 hrs
    • Tuesday 8 October 2019 | 7:30 - 9:30 hrs

    Please note:

    • On Monday, all stands are constructed by noon. Please note that other facilities, such as furniture and AV equipment, may take a bit longer to complete because of the large amount of stands.
    • All aisles must be free on Tuesday and Wednesday at 9:30 hrs.

    Custom made stands (space only package)

    The construction of custom made stands will take place on:

    • Sunday 6 October 2019 | 7:30 - 23:30 hrs
    • Monday 7 October 2019 | 7:30 - 18:00 hrs

    At the moment it is not yet known if it will be possible to set-up your stand on Saturday the 5th of October. If this day becomes available as a construction day, you will be notified 1 month prior to the event

    Click here for deconstruction times


  • What are the stand dismantling hours?

  • Full-service stands (full-service package)

    The clean up time for full-service package stands is:

    • Wednesday 9 October 2019 | 18:00 - 23:30 hrs

    Custom made stands (space only package)

    The deconstruction of custom made stands will take place on:

    • Wednesday 9 October 2019 | 18:00 - 23:30 hrs
    • Thursday 10 October 2019 | 8:00 - 18:00 hrs
    Click here for construction times


  • Can I bring my own forklift?

  • You can bring your forklift to unload your truck outside the venue. Inside, forklifts are only allowed to be operated by CEVA Showfreight, our logistics partner. To order forklift services, please see the order form for CEVA in our Exhibitors Portal.
  • How can I unload heavy materials?

    • The organization offers a free forklift service to exhibitors who need help (un)loading small materials from and to their vehicles on P9 on Monday afternoon and Wednesday evening. This service is not for stand constructors and does not apply within the exhibition halls (only on P9).

    • Another option is to order forklift services from CEVA Showfreight, our logistics partner. To order forklift services please see the order form for CEVA Showfreight in our Exhibitors Portal.

  • How do I order forklift services?

  • You can order forklift services from CEVA Showfreight, our logistics partner. To order forklift services please see the order form for CEVA Showfreight in our Exhibitors Portal.

    CEVA Showfreight
    +31 (0)88 0283147
    amsterdam@cevalogistics.com
    www.cevashowfreight.com


  • Is there storage available for stand materials?

    • During the event, the organization provides a storage unit inside exhibition hall 3 (subject to change). Here, you may store your packaging materials, e.g. flight cases.

    • A few stand blocks have empty space in the middle, behind the stands. If possible, you may also store your packaging materials there. Please note that this storage is not meant for stand constructors and is unsupervised.

    • If you prefer a storage unit within your full-service stand, you can opt for a lockable corner storage. The costs for a 1x1 meter corner storage is € 205,-. Order a corner storage with your application form in the Exhibitors Portal.

    • For large and heavy equipment, our logistics partner CEVA Showfreight offers storage before, during and after the event. To order storage room, please use the CEVA order form in our Exhibitors Portal.

  • Where do I park my lorry/truck after unloading my equipment?

  • Do you wish to park a truck or a vehicle higher than 1.90 meters at RAI Amsterdam during an event? Please see Parking - Lorry Parking in the RAI webshop (accessible through our Exhibitors Portal) for more information and rates.


  • What is the maximum build height?

  • The maximum height of the exhibition halls is 10 meters, but we advise to not build highter than 6 meters.

    Please note:
    • Stands located underneath the balconies have a maximum building height of 3 meters. The stand walls are 2,75 meters high.

    • These stands are marked on the floor plan with a green star.

    Read more
  • What is the maximum floor load capacity?

  • The maximum floor load for halls 1 up-to-and-including 5 of RAI Amsterdam is 3,000kg per m2.

    Please note:
    • In addition, the maximum load for stands underneath the balcony in hall 1 is 500 kg per m2.

    • If you exceed this weight and/or cause damage to the floor, RAI Amsterdam reserves the right to invoice the cost of floor reparations.

    • If you wish to place heavy equipment on your stand, please contact our logistics partner CEVA Showfreight, You will find their order form in our Exhibitors Portal.

  • Where do I leave my waste?

  • Every exhibitor will receive three waste bags, one per day. New waste bags will be placed on your stand every morning from Monday until Wednesday. At the end of each day, we ask you to tie up and place the waste bags in front of your stand. From there, they will be retrieved and processed by the cleaning staff.

    Please note:

    • Only waste bags distributed by the organization will be retrieved and processed by cleaning staff on account of the organization (maximum of one per day).

    • If you have more waste, you are responsible for the collection and processing of the waste and charges will apply. If you or your stand constructor expect to have substantial waste from your stand you can order extra waste bags and/or a container in the RAI webshop, accessible through our Exhibitors Portal.

  • Where is my stand located?

    • If your stand number begins with 1, you stand is located in exhibition hall 1.
    • If your stand number begins with 2, your stand is located in exhibition hall 2.
    • If your stand number begins with 3, your stand is located in exhibition hall 3.
    • If your stand number begins with A or B, your stand is located under the balconies in exhibition hall 1.

    The standnumber also gives you information about the aisle it's located in. 1.100 stands are in aisle 1, 1.200 stands are in aisles 2, 1.300 stands are in aisle 3 etc. 

    Please see our floor plan for the exact location of your stand.


  • Is security provided in the exhibition halls?

  • The organization will provide appropriate security in order to ensure the safety of visitors and exhibitors. Offshore Energy Exhibition & Conference is not responsible for any loss, damage or theft during the exhibition. The organization advises exhibitors to consider private security, but please note only authorized surveillance via RAI Amsterdam is permitted.

    Private security can be requested in the RAI webshop, accessible through our Exhibitors Portal.


  • Is security provided on the outdoor area?

    • Security on the outdoor area is only provided during the night and during the build-up and dismantling periods.

    • During the opening hours of the exhibition, security is not provided.

  • Can I get electricity on the outdoor area?

  • The outdoor area has no standard power supply. If you require electricity, please contact Mrs. Nancy Slob-Corpeleijn at service@offshore-energy.biz.
Contact us
sales@offshore-energy.biz or +31 (0) 10 209 2651
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